Glossary

Goal

This guide provides definitions for common terms used throughout ICONK OS. It helps users understand the terminology used in modules, reports, and settings.

Target Audience

All ICONK OS users who need clarification on business and system terminology.

Accounting Terms

| Term | Definition | |------|-----------| | Chart of Accounts | A structured list of all financial accounts used by a company, organized by type (assets, liabilities, equity, revenue, expenses). | | Journal Entry | A record of a financial transaction with debit and credit amounts that affect one or more accounts. | | General Ledger | The complete record of all financial transactions organized by account. | | Trial Balance | A report showing the balances of all accounts at a point in time, used to verify that debits equal credits. | | Profit & Loss | A financial report showing revenue, expenses, and net profit or loss over a period. | | Balance Sheet | A financial report showing assets, liabilities, and equity at a point in time. | | Cash Flow | A report showing the movement of cash in and out of the business over a period. | | Accounts Receivable (AR) | Money owed to the company by customers for goods or services delivered. | | Accounts Payable (AP) | Money the company owes to vendors or suppliers. | | AR Aging | A report showing outstanding customer invoices grouped by how long they have been unpaid. | | AP Aging | A report showing outstanding vendor bills grouped by how long they have been unpaid. | | Tax Rate | The percentage rate applied to calculate tax on invoices, expenses, or sales. | | Fixed Asset | A long-term tangible asset owned by the company (e.g., equipment, vehicles, buildings). | | Depreciation | The gradual reduction in the recorded value of a fixed asset over its useful life. | | Exchange Rate | The rate used to convert amounts between different currencies. | | Base Currency | The primary currency used by a company for financial reporting. | | Bank Reconciliation | The process of matching bank statement transactions with recorded transactions in the system. |

Sales and Purchasing Terms

| Term | Definition | |------|-----------| | Quote | A price estimate provided to a customer before a sale is confirmed. | | Sales Order | A confirmed order from a customer that triggers fulfillment. | | Delivery Note | A document listing items shipped to a customer, used to confirm delivery. | | Purchase Order | An order placed with a vendor to purchase goods or services. | | Goods Receipt | A record of items received from a vendor against a purchase order. | | Vendor | A supplier of goods or services to the company. | | Customer | A buyer of goods or services from the company. |

Inventory Terms

| Term | Definition | |------|-----------| | Product | An item that the company sells, purchases, or uses in operations. | | Product Category | A grouping of products for organization and reporting. | | Warehouse | A physical or logical location where stock is stored. | | Stock Movement | A record of inventory being moved, received, or shipped. | | Inventory Adjustment | A manual correction to stock levels to reflect actual counts. | | Stock Level | The current quantity of a product available in a warehouse. | | Base Unit | The standard unit of measure used for storing product quantities. |

Point of Sale Terms

| Term | Definition | |------|-----------| | POS Session | A register shift opened by a cashier, tracking sales and cash for that period. | | Terminal | The POS interface used to process retail transactions. | | Park Sale | Temporarily saving a transaction to complete later. | | Void Sale | Cancelling a completed sale transaction. | | Opening Cash | The amount of cash in the register at the start of a session. | | Closing Cash | The amount of cash counted in the register at the end of a session. |

HR Terms

| Term | Definition | |------|-----------| | Employee | A person employed by the company. | | Department | An organizational unit within the company (e.g., Sales, HR, Operations). | | Position | A job role or title within a department. | | Attendance | A record of an employee's work hours or presence. | | Leave Request | A formal request by an employee to take time off work. | | Shift Schedule | A planned work schedule assigned to an employee. | | Payroll | The process of calculating and paying employee salaries. | | Payslip | A document showing an employee's earnings, deductions, and net pay for a pay period. | | Performance Review | An evaluation of an employee's work performance and goals. |

Food & Beverage Terms

| Term | Definition | |------|-----------| | Table Zone | A section of the restaurant floor (e.g., Main Hall, Patio). | | Menu Item | A dish or drink available for ordering. | | Recipe | A list of ingredients and quantities used to prepare a menu item. | | KDS (Kitchen Display System) | A screen showing kitchen staff the orders to prepare. | | Fire | Sending order items to the kitchen for preparation. | | Settle | Completing an order by processing payment and closing the table. | | Counter Order | A walk-in order processed immediately without a table assignment. |

Marina Terms

| Term | Definition | |------|-----------| | Vessel | A boat or watercraft registered in the marina system. | | Berth | A docking space assigned to a vessel. | | Berth Assignment | The record of a vessel occupying a berth, with check-in and check-out dates. | | Trip | A scheduled boat excursion with a vessel, customer, and crew. | | Trip Package | A reusable template for trips with predefined type, duration, and pricing. | | Marina Mode | The operational mode of the marina module (Boat Operations, Marina Management, or Both). | | Docking Invoice | An invoice generated from a completed berth assignment for docking fees. |

Workspace Terms

| Term | Definition | |------|-----------| | Project | A collection of related tasks with a goal and timeline. | | Task | An individual unit of work assigned to a team member. | | Calendar Event | A scheduled item such as a meeting, deadline, or reminder. | | Workspace Document | A file or document stored in the workspace for team reference. |

General Terms

| Term | Definition | |------|-----------| | Company | The tenant organization using ICONK OS. All data is scoped to a company. | | Branch | A sub-location or office within a company (if multi-branch is enabled). | | Role | A set of permissions assigned to users to control what they can access and do. | | Permission | A specific access right (e.g., view invoices, create purchase orders). | | Module | A functional area of ICONK OS (e.g., Accounting, Inventory, HR). | | Subscription | The billing plan that determines which modules and features are available. | | Audit Log | A record of actions performed in the system for tracking and compliance. | | Media Library | The file storage and management system for documents and media assets. | | Connect | The internal messaging system for team communication. |

MISSING Items

• Definitions for all CRM-specific terms (leads, deals, pipeline stages).
• Definitions for advanced accounting terms (accrual, deferral, amortization).
• Industry-specific glossaries for Service, Hotel, Travel, and Fuel Station modules (these modules are Coming Soon).

UNCERTAIN Items

• Whether all terms are used consistently across all modules.
• Whether additional terms should be added based on user feedback.